Form
Title
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Microsoft
Word & PDF Documents
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Request
for Council Name Change |
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Charter-Reactivation
Process |
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Charter-Reactivation
Form |
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Constitution/ByLaws |
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Council
Function Management
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Council
Officer Roster Outline Template |
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Council
Year End Report 2007 |
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Council
Insurance Questionnaire
(UNDERGRADUATE/GRADUATE COUNCILQUESTIONNAIRE) |
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EIN-EMPLOYER
IDENTIFICATION NUMBER
(All councils must apply) |
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| Guidelines for Graduate & Campus Advisors |
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Guidelines
to Proper Protocol |
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History
& Purpose |
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NPHC
Joint Position Hazing Statement 2003 |
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Financial
Councils |
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NPHC
Org Chart |
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2008 Regional Remittance
Forms |
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Regional
Structure |
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Shared
Standards |
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Start
a Council |
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The National Pan-Hellenic Council recognizes that “step shows”
are a creative and unique form of artistic and musical entertainment,
especially at the undergraduate level. At most colleges and
universities, students who are members of Greek-letter fraternities
and sororities participate in such forms of entertainment
as a means to promote and enhance the image of their respective
fraternal organization and to showcase the talent of their
membership. Step shows provide students, parents, faculty
members, college and university officials, and the public
a forum to better understand the unique culture (e.g., history
and traditions) of African American fraternities and sororities.
Such
cultural expressions may also have the potential for individuals
to form opinions about the values and beliefs of local fraternities
and sororities, as language, behavior, and symbols send
strong messages. Additionally, it is plausible that step
shows help prospective members become more informed about
the organization in which they seek membership. Step shows
have the potential to be a source of marketing African American
fraternities and sororities.
For
fraternity and sorority members, many step shows help create
an environment conducive to intra and inter-group fellowship.
This bonding may be particularly valuable to African American
students matriculating at predominately White institutions,
where many of these students feel isolated and perceive
a lack of emotional support.
Although
step shows enhance the undergraduate experience, they should
not involve the degradation and/or belittlement of any other
Greek-letter organizations, including fraternities and sororities
affiliated with the NPHC, National Association of Latino
Fraternal Organizations, National Interfraternity Conference,
and the National Panhellenic Conference.
Further,
step shows which take the form of dancing, singing, and/or
skits should not be performed using lewd, indecent, or obscene
behavior. Although freedom of expression is valued by this
organization, performances of such reproach are not only
inconsistent with the negative stereotyping which often
overshadows the positive philanthropic and global projects
undertaken by NPHC organizations.
The
nine national presidents of the historically African American
NPHC fraternities and sororities strongly urge undergraduates
to consider positive themes when developing step shows.
Such shows can highlight famous African American contributions
to society. When skits are performed, they should be developed
to convey positive political, social justice, and moral
messages. The NPHC invites local councils and affiliated
organizations to send creative, alternative step show ideas
to the NPHC International headquarters for widespread exchange
of artistic and musical expression.
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The NPHC is concerned about the governing problem of substance
abuse through the consumption of alcohol and the use of drugs,
especially on college campuses. This is due to the alarming
number of disastrous incidents in which alcohol and drugs
play a part and the adverse health conditions caused by and
relating to substance abuse.
The
NPHC position is that the sale or consumption of alcohol or
drugs at any NPHC council sponsored event on campus or at
any student’s residence or other facility is strictly
prohibited.
NPHC strongly suggests that every undergraduate council offer
educational programs specifically addressing the problems
of and solutions to substance abuse on or around the local
campus.
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Every
Graduate and Undergraduate council should have an Employer
Identification Number which can be requested by mail, phone,
fax or internet. DO NOT use an individual member's social
security number on bank accounts. The SS-4 is the form organizations
use to get a tax ID number, but this does not give them tax-exempt
status.
IMPORTANT
NOTES: Councils of the National Pan-Hellenic Council,
Inc. MAY NOT use the National Tax ID number for any purpose
other than for the processing and payment of annual dues and/or
fines or for the purchase of items from the NPHC Marketplace.
Councils must apply for an individual Federal tax id number
for council business.
In
order to establish an Employer Identification Number (EIN),
you should file a form SS-4 (application for Employer I.D.#).
You may acquire a copy of this form by contacting the Internal
Revenue Service either from a local office, by calling
their toll-free form order number at 1-800-829-3676 or online at www.irs.gov.
You may apply for your I.D.# by mail or by fax. There is no
fee. This process may take two or three weeks.
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COUNCIL
NAME |
Alumni
(Graduate) Councils are comprised of two or more affiliate
organization chapters. Members of the local NPHC council must
be financial with their respective affiliate chapter and international
organizations. The local alumni council of NPHC shall be designated
as the “National Pan-Hellenic Council of the name of the city/town/area.”
(Example: National Pan-Hellenic Council of Fresno)
Undergraduate
(Collegiate) Councils are comprised of two or more affiliate
chapters located on college/university campuses. The members
of the campus NPHC are undergraduate students who are financial
members with their respective affiliate chapter and international
organizations. The undergraduate council is designated as
the “National Pan-Hellenic Council of the college/university
name.” (Example: National Pan-Hellenic Council of [the]
University of Arizona)
If
improperly named, your council should complete and submit
the Request for Council Name Change form above to NPHC Headquarters.
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COUNCIL
MANAGEMENT & FUNCTION |
In
matters specific to council function, management and governing
documents, initial contact for council advisors and members
should be your respective Regional Director. Local councils
must maintain council bylaws, not individual constitutions
and bylaws, that are not in conflict with the national governing
documents.
ALL
councils operating under the name and guise of the National
Pan-Hellenic Council, and using the official logo, MUST be
financial with the national body of NPHC, Inc. and MUST adhere
to all policies and procedures of the national organization.
Those councils not in good standing are operating under false
pretense and illegally under U.S. law.
If there is any question as to whether or not your council
is financial, please contact NPHC Headquarters for verification.
Email your inquiry to [info@nphchq.org].
All councils must establish and maintain a permanent council
mailing address in the form of a PO Box or University Box;
a personal mailing address belonging to a council officer
is not recommended. NPHC will not assume the responsibility
of returned mail or any repercussions that stem there from.
Please list council name and mailing information exactly as
listed with your local Post Office on all forms requiring
your address.
See other downloadable documents above to assist in council
management.
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Non-Affiliated
Organizations Sitting on Local Councils |
Due to issues of liability, local organizations other than
nationally affiliated organizations of NPHC, Inc. are strictly
prohibited to sit on a local graduate or undergraduate council.
If a council and/or college or university allows this violation
that entity assume sole liability.
NPHC
is by no means an exclusive organization. The NPHC Constitution
and Bylaws and Task Force Summary report (October 1999) specifically
outlines criteria for membership in NPHC, Inc. As is the case
with the North-American Interfraternity Conference, Inc. (NAIC
or NIC) and National Panhellenic Conference, Inc. (NPC), any
national or international organization meeting the set criteria
may petition for membership under the NPHC umbrella. The NPHC
Constitution and Bylaws does allow for a category of membership
known as an Associate Membership. However, under this category,
membership is limited to businesses and/or individuals desiring
to partner with NPHC, Inc. for mutually beneficial financial
or in-kind gains; this affiliation does not include voting
privileges.
Article IV - Membership, Section 2, of the current NPHC Constitution
expounds upon this category of membership.
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