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It's time for 2010 Dues! Complete the following forms and send electronically to headquarters
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2010 Dues Remittance Form
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Council Year End Report 2009
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Council Officer Roster Outline Template
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download |
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Academic Performance Review Form
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Request for Council Name Change |
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Charter-Reactivation
Process |
download |
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Charter-Reactivation
Form |
download |
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EIN-EMPLOYER
IDENTIFICATION NUMBER
(All councils must apply) |
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Constitution/ByLaws |
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Council Function Management |
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Council Insurance Questionnaire
(UNDERGRADUATE/GRADUATE
COUNCILQUESTIONNAIRE) |
download
manual |  |
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National Committee Application |
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Guidelines for Graduate & Campus
Advisors |
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Guidelines to Proper Protocol |
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History & Purpose |
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[Read More Online] |
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NPHC Joint Position Hazing
Statement 2003 |
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2009 Financial Councils
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2009 Reorganization Document |
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NPHC Org Chart |
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Shared Standards |
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STEP SHOW
CONDUCT |
The National Pan-Hellenic
Council recognizes that “step shows” are a creative and unique form of
artistic and musical entertainment, especially at the undergraduate
level. At most colleges and universities, students who are members of
Greek-letter fraternities and sororities participate in such forms of
entertainment as a means to promote and enhance the image of their
respective fraternal organization and to showcase the talent of their
membership. Step shows provide students, parents, faculty members, college
and university officials, and the public a forum to better understand the
unique culture (e.g., history and traditions) of African American
fraternities and sororities.
Such
cultural expressions may also have the potential for individuals to form
opinions about the values and beliefs of local fraternities and
sororities, as language, behavior, and symbols send strong messages.
Additionally, it is plausible that step shows help prospective members
become more informed about the organization in which they seek
membership. Step shows have the potential to be a source of marketing
African American fraternities and sororities.
For
fraternity and sorority members, many step shows help create an environment
conducive to intra and inter-group fellowship. This bonding may be
particularly valuable to African American students matriculating at
predominately White institutions, where many of these students feel
isolated and perceive a lack of emotional support.
Although
step shows enhance the undergraduate experience, they should not involve
the degradation and/or belittlement of any other Greek-letter
organizations, including fraternities and sororities affiliated with the
NPHC, National Association of Latino Fraternal Organizations, National
Interfraternity Conference, and the National Panhellenic Conference.
Further,
step shows which take the form of dancing, singing, and/or skits should
not be performed using lewd, indecent, or obscene behavior. Although
freedom of expression is valued by this organization, performances of
such reproach are not only inconsistent with the negative stereotyping
which often overshadows the positive philanthropic and global projects
undertaken by NPHC organizations.
The nine
national presidents of the historically African American NPHC
fraternities and sororities strongly urge undergraduates to consider
positive themes when developing step shows. Such shows can highlight
famous African American contributions to society. When skits are
performed, they should be developed to convey positive political, social
justice, and moral messages. The NPHC invites local councils and
affiliated organizations to send creative, alternative step show ideas to
the NPHC International headquarters for widespread exchange of artistic
and musical expression.
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SUBSTANCE
ABUSE |
The NPHC is concerned about
the governing problem of substance abuse through the consumption of
alcohol and the use of drugs, especially on college campuses. This is due
to the alarming number of disastrous incidents in which alcohol and drugs
play a part and the adverse health conditions caused by and relating to
substance abuse.
The NPHC position is that the sale or consumption of alcohol or drugs at
any NPHC council sponsored event on campus or at any student’s residence
or other facility is strictly prohibited.
NPHC strongly suggests that every undergraduate council offer educational
programs specifically addressing the problems of and solutions to
substance abuse on or around the local campus.
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TAX ID INFORMATION |
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Every
Graduate and Undergraduate council should have an Employer Identification
Number which can be requested by mail, phone, fax or internet. DO NOT use
an individual member's social security number on bank accounts. The SS-4
is the form organizations use to get a tax ID number, but this does not
give them tax-exempt status.
IMPORTANT NOTES:
Councils of the National Pan-Hellenic Council, Inc. MAY NOT use the
National Tax ID number for any purpose other than for the processing and
payment of annual dues and/or fines or for the purchase of items from the
NPHC Marketplace. Councils must apply for an individual Federal tax id
number for council business.
In order to establish an Employer Identification Number (EIN), you should
file a form SS-4 (application for Employer I.D.#). You may acquire a copy
of this form by contacting the Internal
Revenue Service either from a local office, by calling their
toll-free form order number at 1-800-829-3676
or online at www.irs.gov. You may apply
for your I.D.# by mail or by fax. There is no fee. This process may take
two or three weeks.
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COUNCIL NAME |
Alumni (Graduate) Councils are
comprised of two or more affiliate organization chapters. Members of the
local NPHC council must be financial with their respective affiliate
chapter and international organizations. The local alumni council of NPHC
shall be designated as the “National Pan-Hellenic Council of the name of
the city/town/area.” (Example: National Pan-Hellenic Council of Fresno)
Undergraduate
(Collegiate) Councils are comprised of two or more affiliate chapters
located on college/university campuses. The members of the campus NPHC
are undergraduate students who are financial members with their
respective affiliate chapter and international organizations. The undergraduate
council is designated as the “National Pan-Hellenic Council of the
college/university name.” (Example: National Pan-Hellenic Council of
[the] University of Arizona)
If
improperly named, your council should complete and submit the Request for
Council Name Change form above to NPHC Headquarters.
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COUNCIL MANAGEMENT & FUNCTION |
In matters specific to council
function, management and governing documents, initial contact for council
advisors and members should be your respective Regional Director. Local
councils must maintain council bylaws, not individual constitutions and
bylaws, that are not in conflict with the national governing documents.
ALL councils operating under the name and guise of the National
Pan-Hellenic Council, and using the official logo, MUST be financial with
the national body of NPHC, Inc. and MUST adhere to all policies and
procedures of the national organization. Those councils not in good
standing are operating under false pretense and illegally under U.S. law.
If there is any question as to whether or not your council is financial,
please contact NPHC Headquarters for verification. Email your inquiry to [info@nphchq.org].
All councils must establish and maintain a permanent council mailing
address in the form of a PO Box or University Box; a personal mailing
address belonging to a council officer is not recommended. NPHC will not
assume the responsibility of returned mail or any repercussions that stem
there from. Please list council name and mailing information exactly as
listed with your local Post Office on all forms requiring your address.
See other downloadable documents above to assist in council management.
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Non-Affiliated Organizations Sitting on
Local Councils |
Due to issues of liability,
local organizations other than nationally affiliated organizations of
NPHC, Inc. are strictly prohibited to sit on a local graduate or
undergraduate council. If a council and/or college or university allows
this violation that entity assume sole liability.
NPHC is by no means an exclusive organization. The NPHC Constitution and
Bylaws and Task Force Summary report (October 1999) specifically outlines
criteria for membership in NPHC, Inc. As is the case with the
North-American Interfraternity Conference, Inc. (NAIC or NIC) and
National Panhellenic Conference, Inc. (NPC), any national or
international organization meeting the set criteria may petition for
membership under the NPHC umbrella.
Article IV - Membership, Section 2, of the current NPHC Constitution
expounds upon this category of membership.
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