The university should assign campus advisors to work with a NPHC council. Some campuses will have both an assigned universities advising professional from Student Activities/Greek Life and a student chosen faculty advisor. Either of them may or may not be a member of a Greek Letter Organization.
Ideally, members of Black Greek Letter Organizations, who are campus advisors should be financial members or at least active in their member organization. (This will help keep them abreast of membership trends, issues and concerns).
Campus Advisors should:
Attend NPHC Undergraduate council business meetings and sponsored public events. Attend National NPHC Conferences with Undergraduate council.
Be provided regularly updated NPHC and listing of organizations Executive Directors, Member Organization Regional Directors, Graduate Chapter Presidents and Undergraduate Chapter Advisors including name, addresses, all contact information (i.e. home, business, fax phone numbers, and email addresses).
Meet with the Graduate Council Advisor.
Ask NPHC and member organization national headquarters to add your university to their annual mailing list.
Use and display only official NPHC Logo and Greek letter symbols. Refrain from use of unofficial mascots and questionable logo designs. You must obtain permission from headquarters to use each member organization coat of arms or sheild.
Have a copy of NPHC Undergraduate Council Bylaws for your campus.
Have a copy of undergraduate council calendar of events, including step shows, community service projects, membership intake procedures and special dates, and NPHC and regional & national Conferences.
Have at least one meeting with the Graduate advisors annually.
Provide to member organization Graduate and NPHC advisors student Handbooks, published annually, by the University to affiliate organization Graduate and NPHC advisors.
Provide to affiliate organization Graduate and NPHC advisors information on the University Rules & Regulations regarding student clubs, organizations, and Greek Letter Organizations. Assist Graduate council Advisors in understanding how Student governing bodies, i.e.. Associated Students, Student Senate, Greek Life Councils, Multigreek Council, Inter-Greek, Campus Interfraternity Government Councils and umbrella organizations (NPHC, NIC/IFC, and NPC) function on your respective campus.
Provide to affiliate organization Graduate and NPHC advisors information on the benefits of being a registered student organization on your campus. (Office space, reduced or free facility rentals, use of university owned vehicles, documents duplicating, printing, email, telephone and fax access, mailboxes, program/event underwriting and bank accounts. Etc.).
Provide guidance in development of collegiate council bylaws and representation on University Governing bodies.
Be familiar with the chain of command for reporting violations to the University officials and within NPHC.
Training: The university advisor and graduate council advisor must coordinate training workshops. Risk management/Hazing should be a mandatory part of the campus registration process. Document who was invited and who attended.
Chapter certification: Understanding how and when member organization chapters must be “certified” for intake or other activities.
University advisors should hold at least one meeting a semester for all graduate advisors. This meeting should be open to others who work with the undergraduate chapters. (The university can make this meeting mandatory with advance notice that the university will withhold member organizational registration privileges for non-attendance by graduate chapter advisors or president.)
University advisors should meet with each graduate chapter president or executive board throughout the semester.